Approval Workflow
17/12/2025
Find here a detailed introduction to the approval workflow in PoolParty for collaboration on PoolParty projects.
PoolParty offers a simple approval workflow module that allows you to manage thesauri in a collaborative way,control the status of the thesaurus and manage release cycles.
The workflow supports four different concept states:
Draft
Assigned to a concept when it has been created, edited, or imported.
Approved
Assigned to a concept on approval by a privileged user (Administrator)
Deprecated
Assigned to concepts that have been deleted from the thesaurus by a privileged user. The concept and its triples will be saved to the workflow dashboard. You can re-use them from there by suggesting them. They can be deleted for good by using the SPARQL shell.
The following chart is a schematic overview of the review process:
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Note
Deletion of concepts are not covered by an approval process at the moment. This means a deleted concept can not be rejected to bring back a deleted concept.
Workflow Initialization
Based on the full concept history, PoolParty offers an approval workflow that can be initialized per project at the time being created or also at a later point via the respective entry in the advanced menu.
Using the Workflow
Based on the role of the user, different actions can be conducted during the workflow process.