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PoolParty-based vs. Term Store-based Tagging with Graphwise for SharePoint

01/07/2025

Graphwise for SharePoint lets users tag content in SharePoint document libraries and lists using concepts from both PoolParty and Term Store. The system stores PoolParty tags in multiple lines of text columns within Graphwise for SharePoint, while Term Store tags appear in dedicated Managed Metadata columns for each item.

Table 1. Comparison of PoolParty-based and Term Store-based Tagging

Feature

PoolParty-based Tagging

Term Store-based Tagging

Dependency

can be used without Term Store-based tagging

Tip

If you only want to use the Term Store-based tagging, you can hide the column with the PoolParty tags or disconnecting the library or list from the PoolParty taxonomy (you also have to select the option to preserve Term Store tags).

Source of tags

PoolParty taxonomy or concept schemes

Term Store term group (should be an exact copy of the PoolParty project used for PoolParty-based tagging achieved using the Term Store synchronization feature; synchronization of GUIDs is not required)

Storing of tags

multiple lines of text columns

Managed Metadata columns

Manual tagging

tags can be manually added, deleted and marked as unwanted

  • the fields are read-only and reflect any changes you make to the PoolParty tags as long as they remain connected to a PoolParty taxonomy

  • the tags become manually editable (you can delete them and add new ones from the term set) if you disconnected the library or list from the taxonomy while preserving Term Store tags

Tagging parameters

can be set in the Graphwise for SharePoint Administration application

inherited from the settings for the PoolParty-based tagging

Use cases

tags can be used to retrieve content in the Graphwise for SharePoint Search application

tags can be used to retrieve content in the SharePoint-native search or to enhance third-party integrations



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